How Can I Sort Mail in GMail?

sorting-snail-mailIf you’ve used Gmail long enough, you’ve probably notice the ‘tabs’ across the top. These tabs can be useful in that you can drag individual emails into one of the ‘tab’ group and declare that new emails from that sender be sent there, too. Beyond that they are limited in that you cannot rename them and you cannot set up filters to sort emails into them.

The solution is to create multiple inboxes. For example, you could create a separate inbox for ‘Subjects’…

  • work related emails
  • for church related emails
  • for family related emails
  • for sports related emails
  • for a hobby related emails
  • etc.

OR filter emails FROM particular email addresses OR TO particular email addresses.

Then, whenever you wanted to look at your email related to one of those topics you can just click on that inbox. Any emails that don’t apply to the ‘filters’ you set up will go to your primary inbox.

Here’s how you do it (this looks hard, but it isn’t – take your time)

  • Click on the ‘gear’ at the top right
  • Click on ‘Settings’
  • Click on ‘Filters and Blocked Addresses’
  • Click on ‘Create a new filter’ and choose an approach…
    • ‘From’ – add email addresses
      • Gmail will insert a comma between each – when finished, change the commas to ‘Or’
    • ‘To’ – add email addresses
    • ‘Subject’ – ex: work, church, family, sports, hobby related emails
    • ‘Has the Words’

IF the email doesn’t actually include the ‘subject’ or ‘particular words’, but you want it in that folder – simply forward the email to yourself and include the ‘subject’ or ‘particular words’. 

  • Click ‘Create filter with this search’
  • Next screen…
    • Click ‘Skip the Inbox (Archive It)
    • Click ‘Apply the label’ > ‘Choose Label’ > ‘New Label’ – enter the name of the filter
    • Click ‘Never send it to Spam’
    • Click on ‘Also apply filter to __ matching conversations’ to include previous emails
    • Click on ‘Create Filter’
  • Click on the ‘gear’ again and ‘Settings’
  • Click on ‘Labs’ (across the top, pretty far to the right)
    • Click on ‘Multiple Inboxes’ and ‘Enable’
    • Click on ‘Save’ at the bottom.

How can I create and remember secure passwords?

I changed all my passwords to 'Incorrect'...

It seems like everyday we are hearing of some Website has been hacked and oftentimes personal information and passwords have been compromised.  ‘Knock on wood’, I’ve never had a problem with my passwords. I currently use LastPass.com which I like a lot and it has really helped me.  I currently use a system that is very easy to remember for each Website. It includes all of the following in this order:

  • the date of my wedding anniversary
  • the year of a favorite childhood year (the year my father and I flew to a a professional baseball game)
  • two or three letters representing the Website syllables. The first letter is capitalized. Example: for Facebook I might use ‘Fb’. For THIS Website, I might use ‘Pct’.’
  • @
  • a time that you can remember. Example: 5:00
  • Example (none of this is actually part of my passwords)  031579Fb@500

USA Today posted an article today about creating and using passwords, ‘Password tips you’ve never heard‘. The content of the video and the text are actually different and I recommend you watch the video as well as read the article.

Here is another article from Wired.com that offers excellent advice – 7 Password Experts on How to Lock Down Your Online Security.

After reading the Wired article above, I am going to start beef up my passwords by inserting a word into my password in between the two letters or something like that.

Click here for the Worst Passwords of 2015.

Get a Messenger Code that is scannable for your profile pic, business card, Website, etc.

Get a Messenger Code that can be scanned

Facebook recently introduced ‘Messenger Codes’ that allow you to easily share your ‘Messenger’ URL with others so that when they scan it (like a QR code) with their phone they will be able to message you directly.  The image could be used as your ‘profile pic’, put on your business card or Website, and emailed.

Here is how you do it…

  • Open the ‘Messenger’ app on your phone.
  • Look in the bottom right corner for ‘Me’ and click on it.
  • In the middle, you’ll see your ‘Username’ which is actually the URL for your ‘Messenger’ – m.me/____ (your Facebook name will appear after ‘m.me/’.
  • ABOVE THAT…Your profile picture should have a blue ‘wreath’ around it that is your ‘Messenger Code’
    • Click on your profile picture in the center to see three things –
      1. ‘My Code’ – your wreath/’Messenger Code’ profile pic
      2. ‘Scan Code’ – click that tab to ‘Scan (OTHERS’) Code’
      3. ‘Share’ button (arrow pointing up) – provides lots of ways to save, copy or share your code

Voila! That’s it!


(Thanks to Shannon McClintock Miller of The Library Voice for this tip!)

‘Google Keep’ – the Google product you haven’t used, but that you might really like

I am a Google Drive POWER USER and love most all of their applications including Google Sites, Google Slides, etc.  That is why it is surprising that I had never used ‘Google Keep’ before – until today.

Google Keep (source: Google.com/keep)(Image source: Google.com/Keep)

It has similarities to Evernote, to Mac’s ‘Notes’, and other programs, but better! You can use it to jot down notes, to make shopping lists, to make reminders, to save information from Websites, and more.

When you save something in the ‘Google Keep‘ app for iPhone or Android OR via the Chrome browser extension it syncs to the other devices. You can also add it as an app on your desktop or Mac dock (I haven’t figured out how to change from one email address on the desktop version yet.)

Keep has excellent voice recognition for recording audio notes.

It is very easy to save the things you ‘keep’ to Google Docs.

You can ‘tag’ items under categories such as: News, Inspiration, Music, Tasks, Lists, Websites, etc. You can then look at only items with the ‘tag’ that you select.

Here is a video that shows the BASICS (there is so much more you can do with Keep using its Apps and Chrome browser extension)

A feature I particularly like is the ability to ‘grab text from an image’ so you can use it in a word processor, etc. In other words, if you save an image to ‘Keep’ then you request ‘Keep’ to copy and paste the words from an image for you to use later. Click here for a ‘screen recording’ of me ‘grabbing the text’ from a Dr. Seuss image. (Sorry – no audio, just video)

Keep – grab text from image


Here are some articles on how to get more from ‘Keep’:




Windows Users Beware…

I’m starting to see this warning pretty frequently and from reputable sources. The U.S. Government is recommending that you uninstall QuickTime for Windows immediately.

Here is an article from PC World, “Uninstall now! Apple abandons QuickTime for Windows despite lingering critical flaws: Apple is giving up on QuickTime for Windows and another article from Ubergizmo.com

Here’s how you uninstall or change a program in Windows (source: microsoft)

  1. Open Programs and Features by clicking the Start button Picture of the Start button, clicking Control Panel, clicking Programs, and then clickingPrograms and Features.

  2. Select a program, and then click Uninstall. Some programs include the option to change or repair the program in addition to uninstalling it, but many simply offer the option to uninstall. To change a program, click Change or Repair. Administrator permission required If you’re prompted for an administrator password or confirmation, type the password or provide confirmation.

If you need help, email me or call me.

QuickTime (source: Wikipedia)

QuickTime (source: Wikipedia)

Hilarious! Wearing VR Headsets in Public…

NPR.org posted “Wearing VR Headsets In Public Is Now A (Very Awkward) Thing”

The story featured this funny YouTube video –

Unfortunately, I can really see myself (and my son…and my nephew…) doing this. LOL

My only fear is that someone would touch me and I’d be scared out of my skin! Much like this guy…(advance over to about 1:20)

Be sure to read about my first (and only experience so far with a VR headset)… AND Learning About VR, Virtual Reality, Immersive Media or Computer Simulated Reality

MIT’s New ‘DATA U.S.A.’ Website presents U.S. Data visually to make it “easier to sift through” AND to ENJOY.




Warning: A new online project from MIT (Massachusetts Institute of Technology) may just blow you away!

DATA U.S.A: THE MOST COMPREHENSIVE VISUALIZATION OF U.S. PUBLIC DATA” came out on Monday and was announced in the NY Times.  The story is titled, “Website Seeks to Make Government Data Easier to Sift Through“. It does, indeed! The article goes on to show you how it works…

Type “New York” into the Data USA search box, and a drop-down menu presents choices — the city, the metropolitan area, the state and other options. Select the city, and the page displays an aerial shot of Manhattan with three basic statistics: population (8.49 million), median household income ($52,996) and median age (35.8).

Lower on the page are six icons for related subject categories, including economy, demographics and education. If you click on demographics, one of the so-called data stories appears, based largely on data from the American Community Survey of the United States Census Bureau.” (Source: NYTimes.com)

The Website pulls off a major feat in that there is so much to look at (in a good way – you’ll WANT to look at more) but it is never cluttered.

One cool feature is that a small number of ‘suggested’ searches scroll across the search field every 4 seconds ago – if interested in one, simply click on ‘Search’ while the keywords are in the field. For example, ‘computer science’ scrolled across the field for me. That was of particular interest to me because #1 I love computers and #2 my son is majoring in computer science. Here is a search on ‘computer science’.

On the left are other links you will want to look at (if the list disappears, click on the ‘hamburger’/3 horizontal lines)




I typed in 28405, a zip code from Wilmington, N.C. and it brought me to a page that looked like this (cropped here) –

http://datausa.io/profile/geo/new-hanover-county-nc/

Thanks to ResearchBuzz.com for the heads up on this!

Prediction: Voice Search Will Soon Become More Popular Than Typing Into A Search Box




A speaker at the SMX West 2016 (Search Marketing Expo and Conference) in San Jose made that bold prediction. Indeed, voice activation control of computers is becoming more and more common. Just a couple of weeks ago I solved a student’s inability to type by showing her how to type in Google Drive by her voice.

The prediction was presented in MarketingLand.com’s article – “The rise of personal assistants and the death of the search box: Columnist Eric Enge recaps the SMX West 2016 keynote by Googler Behshad Behzadi, who envisions a not-too-distant future in which voice search becomes more ubiquitous — and may even replace the search box.

The article ‘speaks to’ (pun intended) to the future of search and how it is changing quickly toward voice commanded search.

Talking to Siri on an iPhone or another voice activated device is not that different from Star Trek’s Captain Kirk communicating with his computer as shown in this YouTube video –

Not on board yet? That’s okay. You may be sooner than you ever imagined though. More and more voice activated devices are being put on the market and the prices and the abilities are improving rapidly. If you watch TV, you’ve even seen more commercials featuring them. A Super Bowl ad for Amazon Echo featured Alec Baldwin, Misty Elliott, Dan Marino, and Jason Schwartzman.

Other devices that are voice activated that you might have heard of include:


and…

  • Amazon Echo
  • Apple iPhones, Watches, etc.
  • Honeywell Smart Thermostat
  • Samsung Smart TV
  • Sony Smartwatch 3
  • and many more.

 

Here is a list of 15 voice activated devices.